Privacy policy and consents

 

Table of contents

  1. Objective and the responsible entity
  2. Basic inforamtion on data processing
  3. Processing of personal data
  4. Collection of access data
  5. Cookies and reach measurement
  6. Google Analytics
  7. Google-Re/Marketing-Services
  8. Facebook Social Plugins
  9. Facebook Remarketing
  10. Newsletter
  11. Integration of third party services and content
  12. User rights and deletion of data
  13. Changes to the privacy policy

 

1. Objective and the responsible entity

This data protecion declaration provides information on the type, scope and purpose of the processing (including collection, processing and use as well as obtaining consent) of personal data within our online offer and the websites, functions and content connected with it (hereinafter jointly referred to as ”online offer” or ”website”). The data protection declaration applies irrespective of the domains, systems, platforms and devices (e.g. desktop or mobile) on which the online offer is executed.

The provider of the online offer and the body responsible fot data protection is the European Union of cross-country skiing marathons e.V. (EUC), Landstr. 8, 94249 Bodenmais, Germany (hereinafter referred to as ”provider”, ”we” or ”us”). For contact details, please refer to our imprint.

The term ”user” includes all customers and visitors to our online offer. The terms used, such as ”user”, are to be unsterstood as gender-neutral.

 

2. Basic information on data processing

We process users’ personal data only in compliance with the relevant data protection regulations in accordance with the principles of data economy and data avoidance. This means that the user’s data will only be processed idf a legal permission exists, in particular if the data is necessary for the provision of our contractual services and online services, or is required by law, or if consent has been given.

We take organisational, contractual and techical security measures in accordance with the state of the art to ensure that the provisions of the data protection laws are complied with and thus to protect the data processed by us againt accidental or inteantional manipulation, loss, destruction or against access by unauthorised persons.

If content, tools or other means from other providers (herinafter collectively referred to as ”third party providers”) are used within the scope of this data protecion declaration and their name registered office is abroad, it is to be assumed that the trasfer of data to the countries where the third party providers are based takes place. The tranfer of data to third countries takes place either on the basis of legal permission, user consent or special contractual clauses that guarantee the legally required security of the data.

 

3. Processing of personal data

The personal data are processed, in addition to the uses expressly mentioned in this privacy policy, for the following purposes on the basis of legal authorizations or user consents:

– The provision, execution, maintenance, optimizations and safeguarding of our services and user performance;

– To ensure effective customer service and technical support.

We transmit users’ data to thrid parties only if this is necessary for billing purposes (e.g. to a payment service provider) or for other purposes if these are necessary to fulfill our contractual obligations to users (e.g. communication of adresses to suppliers).

When contacting us (via contact form or email), the user’s details are stored for the purpose of processing the inquiry and in case follow-up questions arise.

Personal data is deleted if it has fulfilled its purpose and there are no storage obligations that prevent its deletion.

 

4. Collection of access data

We collect data on every access to the server on which this service is located (so-called server log files). The access data includes the name of the website accessed, file, data and time of access, amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider.

We use the log data without assigning it to the person of the user or otherwise creating a profile in accordance with the legal provisions only for statistical evaluations for for the purpose of the operation, security and optimization of our online offer. However, er reserve the right to check the log data retrospectively if there is a justified suspicion of unlawful use due to concrete indications.

 

5. Cookies and reach measurement

Cookies are pieces of information that are transmitted form our web server or third party web servers to users’ web browsers and stored there for later retrieval. Users are informed about the use of cookies in the context of pseudonymous reach measurement within the scope of this data protection declaration.

The viewing of this online offer is also possible under exclusion of cookies. If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

It is possible to manage many online-ad-cookies form companies via the US site www.aboutads.info/choices or the EU site www.youronlinechoices.com/uk/your-ad-choices/.

 

6. Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc. (”Google”). Google uses cookies. The information generated by the cookie about the use of the online offer by the suers is usually transmitted to a Google server in the United States of America and stored there.

Google will use this information on our behalf for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. In doing so, pseudonymous user profiles can be created from the processed data.

We only use Google Analytics with IP-Anonymisation activated. This means that the IP address of the user is shortened by Google within members states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States of America and shortened there.

The IP address transmitted by the user’s browser will not be merged with other data from Google. Users can prevent the storage of cookies by setting their browser software accordingly; users can also prevent the collection of the data generated by the cookie and related to their use of the online offer to Google as well as the processing of this data by Google by downloading and installing the browser plugin available at the following link: tools.google.com/dlpage/gaoptout.

For more information on Google’s use of data for advertising purposes, settings and opt-out options, please visit the Google websites: www.google.com/intl/de/policies/privacy/partners (”Google’s use of data when you use our partners’ websites or apps”), www.google.com/policies/technologies/ads (”use of data for advertising purposes”), www.google.de/settings/ads (”manage the information Google uses to show you ads”) and www.google.com/ads/preferences (”determine what ads Google shows you).

 

7. Google-Re/Marketing-Services

We use the marketing and re-marketing services (”Google Marketing Services”) of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, („Google“).

Google marketing services allow us to display advertisements for and on our website in a more targeted manner in order to present users only with ads that potentially match their interests. If, for example users are shown ads for products they were interested in on other websites, this is referred to as ”re-marketing”. For these purposes, when our website and other websites on which Google marketing services are active are called up, a code is executed directly by Google and so-called (re)marketing tags (invisible graphics or code, also known as ”web beacons”) are integrated into the website. With their help, an individual cookie, i.e. a small file, is stored on the user’s device (comparable technologies can also be used instead of cookies). The cookies can be set by various domains, including google.com, doubleclick.net, invitemedia.com, admeld.com, googlesyndication.com or googleservices.com. This file records which websites the user has visited, which content he or she is interested in and which offers he or she has clicked on, as well as technical information on the use of the online offer. The IP address of the user is also recorded, whereby we inform Google Analytics that the IP address is shortened within Member States of the European Economic Area and only in exceptional cases is transmitted in full to a Google server in the United States of America and shortened there. The IP address is not merged with the user’s data within other Google offerings. This aforementioned information may also be combined with such information from other sources. If the user subsequently visits other websites, he or she may be show ads tailored to his or her interests.

User data is processed pseudonymously with the scope of Google marketing services. This means that Google does not store and process the name or email address of the user, for example, but processes the relevant data in a cookie-related manner within pseudonymous user profiles. I.e. for Google’s perspective, the ads are not managed and displayed for a specifically identified person, but for the cookie holder, regardless of who this cookie holder is. This does not apply if a user has expressly allowed Google to process the data without this pseudonymisation. The information collected by ”DoubleClick” about users is transmitted to Google and stored on Google’s server in the United States of America.

The Google marketing services we use include the online advertising programme ‘Google AdWords”. In the case of ”Google AdWord”, each ”AdWords-Customer” receives a different ”conversion cookie”. Cookies can therefore not be tracked via the websites of ”AdWords-Customers”. The information obtained with the help of the cookie is used to create conversion statistics for ”AdWord-Customers” who have opted for conversion tracking. The ”AdWords-Customers” learn the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information with which users can be personally identified.

We integrate third-party advertisements based on the Google marketing services”DoubleClick”. ”DoubleClick” uses cookies to enable Google and its partner websites to serve ads based on users’ visits to this webiste or other websites on the internet.

We also include third-party advertisements based on Google’s ”AdSens” marketing service. ”AdSense” uses cookies to enable Google and its partner websites to serve ads based on users’ visits to this webiste or other websites on the internet.

Another Google marketing service used by us is the ”Google Tag Manage”, with the help of which further Google analysis and marketing services can be integrated into our website (e.g. ”AdWords”, ”DoubleClick” or ”Google Analytics”).

For more information on Google’s use of data for mrketing purposes, please visite the overview page: www.google.com/policies/technologies/ads. Google’s privacy policy is available at www.google.com/policies/privacy .

If you wish to object to the collection by Google marketing services, you can use the settings and opt-out options provided by Google: www.google.com/ads/preferences.

 

8. Facebook Social Plugins

Our online offer uses social plugins (”plugins”) of the social network facebook.com, which is operated by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (”Facebook”). The plugins are recognizable by one of Facebook logos (white ”f” on a blue tile, the terms ”Like”, or a ”thumbs up” sign) or are marked with the addition ”Facebook Social Plugin”. The list and appearance of Facebook social plugins can be viewed here  : developers.facebook.com/docs/plugins/.

When a user calls up a function of his online offer that contains such a plugin, his or her device establishes a direct connection with the Facebook servers. The content of the plugin is transmitted by Facebool directly to the user’s device and integrated onto the online offer by the latter. In the process, user profiles can be created from the processed data. We therefore have no influence on the scope of the data that Facebook collects with the help of the plugin and therefore inform users according to our level of knowledge.

By integrating the plugins, Facebook receives the information that a user has accessed the corresponding page of the online offer. If the user is logged in to Facebook, Facebook can assign the visit to his or her Facebook account. If users interact with the plugins, for example by clicking the ”Like button” or posting a comment, the corresponding information is transmitted from their device directly to Facebook and stored there. If  user is not a member of Facebook, there is still the possibility that Facebook will find out and store his or her IP address. According to Facebook, only an anonymized  IP address is stored in Germany.

The purpose and scope of the data collection and the further processing and use of the data by Facebook, as well as the relevant rights and setting options for protecting the privacy of the users, can be found in Facebook’s privacy policy : www.facebook.com/about/privacy/.

If a user is a Facebook member and does not want Facebook to collect data about him/her via this online offer and link it to his/her membership data stored on Facebook, he/she must log out of Facebook and delete his/her cookies before using our online offer. Further settings and objections to the use of data for advertising purposes are possible within the Facebook profile settings: www.facebook.com/settings or via the US site: www.aboutads.info/choices/ or the EU site: www.youronlinechoices.com. The settings are platform-independent, i.e. they are applied to all devices, such as desktop computers or mobile devices.

 

9. Facebook Remarketing

Within our online offer, so -called ”Facebook-pixels” of the social network Facebook, which is operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, United States of America, or if you are a resident of Europe, Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (”Facebook”) are used. With the help of Facebook-pixel, it is possible for Facebook to determine the visitors to our offer as a target group for the display of advertisements, so-called ”Facebook-ads”. Accordingly, we use the Facebook pixels to display the Facebook-ads placed by us only to those Facebook users who have also shown interest in our website. This means that with the help of the Facebook-pixel we want to ensure that our Facebook-ads correspond to the potential interest of the users and do not have a harassing effect. With the help of Facebook-pixel, we can also track the effectiveness of the Facebook-ads for statistical and market research purposes by seeing whether users were redirected to our website after clicking on a Facebook-ad.

The Facebook-pixel is directly integrated by Facebook when you visit our website and can save a so-called cookie, i.e. a small file, on your device. If you then log in to Facebook or visit Facebook while logged in, your visit to our website will be noted in your profile. The data collected about you is anonymous for us, so it does no allow us to draw any conclusions about the identity of the user. However, the data is stored and processed by Facebook so that a connection to the respective user profile is possible. The processing of the data by Facebook takes place within the framework of Facebook’s data usage policy. Accordingly, you can find more information on how the remarketing-pixel works and generally on the display of Facebook-ads, in in Facebook’s data usage policy: www.facebook.com/policy.php.

You can object to the collection by the Facebook-pixel and the use of your data to display Facebook-ads. To do so, you can visit the page set up by Facebook an follow the instructions there on the settings for usage-based advertising: www.facebook.com/settings or declare the objection via the US page www.aboutads.info/choices/ or the EU page www.youronlinechoices.com. The settings are platform-independent, i.e they are aplied to all devices, such as desktop computers or mobile devices.

 

10. Newsletter

The following information explains the contents of our newsletter as well as registration, dispatch and statistical evaluation procedures and and your rights of objection. By subscribing to our newsletter, you agree to receive it and to the procedures described.

Content of the newsletter: we send newsletters, e-mails and other electronic notifications with promotional information (hereinafter ”newsletter”) only with the consent of the recipients or legal permission. Insofar as the contents of the newsletter are specifically described in the context of a registration, they are decisive for the consent of the users. In addition, our newsletters contain the following information:
our products, offers, promotions, our company, as well as offers and information from our partners.

Double-Opt-In and logging: registration for our newsletter takes placed in a so-called double-opt-in process. This means that after registration you will receive an e-mail in which you are asked to confirm your registration. This confirmation is necessary so that no one can log in with someone else’s email address. The registrations for the newsletter are logged in order to be able to prove the registration process in accordance with the legal requirements. This includes the storage of the registration and confirmation time as well as the IP address. Changes to your data stored with the dispatch service provider are also logged.

Dispatch service provider: The newsletter is dispatched by means of (”hereinafter referred to as the ”dispatched service provider”). You can view the data protection provisions of the dispatch service provider here:

The e-mail addresses of our newsletter recipients, as well as their other data described in these notes, are stored on the servers of the dispatch service provider. The dispatch service provider uses this information to dispatch and evaluate the newsletter on our behalf. Furthermore, according to its own information, the dispatch service provider may use this data to optimize or improve its own services, e.g. for the technical optimization of the dispatch and the presentation of  the newsletter or for economic purposes in order to determine form which countries the recipients come. However, the dispatch service provider does not use the data of our newsletter recipients to write to them itself or to pass it on to third parties.

Registration data: To register for the newsletter, it is sufficient to enter your e-mail address.

Statistical collection and analyses – The newsletters contain a so-called ”web-beacon”, i.e. a pixel-seized file that is retrieved from the server of the dispatch service provider when the newsletter is opened. Within the scope of this retrieval, technical information, such as information on the browser and your system, as well as your IP address and the time of the retrieval are initially collected. This information is used for technical improvement  of the services based on the technical data or the target group of their reading behavior based on their retrieval location (which can be determined with the help of the IP address) or the access time.  The statistical surveys also include determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to individual newsletter recipients. However, it is neither our intention nor that of the dispatch service provider to observe individual users. The analyses serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

Cancellation/revocation – you can cancel the receipt of our newsletter at any time, i.e. revoke your consent. This will simultaneously terminate your consent to its dispatch by the dispatch service provider and the statistical analyses. Unfortunately, a separate cancellation of the dispatch by the dispatch service provider or the statistical analysis is not possible. You will find a link to cancel the newsletter at the end of each newsletter.

 

11. Integration of third-party services and content

It may happen that content or services form third-party providers, such as city maps or fonts form other websites, are integrated within our online offer. The integration of content from third-party providers always requires that the third-party providers are aware of the IP addresses of the user, as without the IP address they would not be able to send the content to user’s browser.  The IP address is thus required for the display of this content. Furthermore, the providers of third-party content may set their own cookies and process the users’ data for their own purposes. In doing so, user profiles can be created from the processed data. We will use this content in a data-saving and data-avoiding manner as far as possible and select reliable third-party providers with regard to data security.

The following presentation provides an overview of third-party providers and their content, together with links to their data protection declarations, which contain further information on the processing of data and, in part already mentioned here, options for objections (so-called opt-out):

– External fonts from Google, Inc., www.google.com/fonts („Google Fonts“). The integration of Google Fonts is done by a server call at Google (usually in the United Stated of America). Privacy policy: www.google.com/policies/privacy/, Opt-Out: www.google.com/settings/ads/.

 

– Maps of the „Google Maps“ service of the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States of America. Privacy policy: www.google.com/policies/privacy/, Opt-Out: www.google.com/settings/ads/.

– Videos from the „YouTube“ platform of the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States of America. Privacy policy: www.google.com/policies/privacy/, Opt-Out: www.google.com/settings/ads/.

 

12. User rights and deletion of data

Users have the right, upon request and free of charge, to obtain information about the personal data we have stored about them.

In addition, users have the right to correct incorrect data, revoke consent, block and delete their personal data, as well as the right to lodge a complaint with the competent supervisory in the event of the assumption of unlawful data processing.

The data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention obligations.

 

13. Changes to the privacy policy

We reserve the right to change the data protection declaration in order to adapt it to changed legal situations or in the event of changes to the services as well as data processing. However, this only applies with regard to declarations on data processing. Insofar as user consent is required or components of the data protection declaration contains provisions of the contractual relationships with the users, the changes will only be made with the consent of the users.

Users are requested to inform themselves regularly about the content of the data protection declaration.

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